Employees clock in from a mobile app, web or tablet. Labor Inspection reports are generated automatically. Over 400 companies use Dokuflex and none has been fined.
Companies already clocking in legally with Dokuflex
No consultants, no endless projects.
Create your account in 30 seconds. Configure your company, schedules and collective bargaining agreement in a few minutes.
Import employees from Excel or your payroll system. Each one receives their access with clear instructions.
On day one, generate the official Labor Inspection report with a click. Goodbye Excel.
Since 2026, digital time tracking is mandatory in Spain. RD-ley 8/2019 sets the original obligation; the 2026 Royal Decree on digital time records adds tamper-resistance, traceability and direct Labor Inspection access. Here is what Dokuflex covers out of the box.
| Legal obligation | Source | How Dokuflex covers it |
|---|---|---|
| Record start, end and breaks for every workday | RD-ley 8/2019 art. 10 | Web/app/QR/NFC clock-in with timestamp |
| Keep records accessible for 4 years | RD-ley 8/2019 additional provision | Encrypted EU storage for 4 years |
| Labor Inspection access to records | 2026 Royal Decree on digital time records | Instant export in the official format |
| Employee access to their own history | Spain's Workers' Statute art. 34.9 | Self-service employee portal + signed PDF download |
| Traceability and tamper resistance (fines EUR 751-7,500) | LISOS art. 7.5 · 2026 Royal Decree on digital time records | Immutable log + eIDAS digital signature |
Informational guidance. For specific cases consult your labor advisor.
Works for office, remote work and fieldwork. Adapts to any collective bargaining agreement.
Mobile app, web browser, reception tablet or NFC card. Each person with whatever is most convenient.
Confirm where each person clocks in if you need it. Turned on or off per role without contacting support.
Overtime, night shifts and public holidays are calculated automatically based on your collective bargaining agreement.
Generate the official document with a click, in the exact format required by Spain's Labor Inspection.
Complies with RD-ley 8/2019 and Spain's 2026 digital time record law. No Dokuflex customer has received a fine for time tracking.
Export data directly to A3, Meta4, SAP and others. No re-entering data, no errors.
"We went from Excel to legal clock-in in a weekend. Our Labor Inspection visit lasted 20 minutes: we pulled the report with a click."
Mobile employee time clock with optional geolocation, breaks, temporary leaves and daily reports. Compatible with flexible, split and shift schedules, in office or from home.
Generates the official report required by Spain's Labor Inspection, retains records for 4 years and delivers signed copies to your employees. No fines, no paperwork and audit-ready.
A Sesame HR alternative with the same compliance and clock-in methods, plus BPM and AI built in so you don't switch between three tools.
| Feature | Dokuflex | Sesame | Factorial | Bizneo |
|---|---|---|---|---|
| Legal compliance (RD-ley 8/2019 + 2026 RD) | ✓ | ✓ | ✓ | ✓ |
| Mobile offline app | ✓ | ✓ | partial | ✓ |
| BPM low-code integrated (leave, expenses) | ✓ | — | — | — |
| AI for anomalies and forecasting | ✓ | partial | partial | — |
| eIDAS qualified e-signature | ✓ | — | — | — |
| 24-hour deployment guaranteed | ✓ | — | — | — |
| Data hosted in the EU | ✓ | ✓ | ✓ | ✓ |
| Price from | €2/employee | €3.50 | €4 | on request |
Sesame, Factorial and Bizneo are trademarks of their respective owners. Public pricing consulted in May 2026 on each provider's official website. Informational guidance.
Start tracking time for free, up to 10 employees. No credit card, no commitment, and Spain's official Labor Inspection report included from day one.
Free plan includes
After that: from €2 per employee per month. Cancel anytime.
Yes. Dokuflex generates the official report in the exact format required by Spain's Labor Inspection (Inspeccion de Trabajo) and retains records for 4 years. No customer has received a fine for time tracking.
Yes. The mobile employee time clock works offline and syncs automatically when connectivity is restored. Ideal for construction sites, industrial plants and field staff.
Yes. Native connectors with A3, Meta4, SAP, Sage, Cegid, Workday and others. No manual data re-entry.
They clock in from web or mobile with optional role-based geolocation. As legal and traceable as on-site clock-in.
Free plan up to 10 employees, no credit card required. Paid plans from €2 per employee per month. Cancel anytime.
Spain's Labor Inspection can fine companies between €751 and €7,500 per serious infringement (LISOS art. 7.5), applied per affected workplace. Dokuflex generates the official report in seconds to mitigate the risk. Informational guidance.
Yes. Any company or self-employed worker with salaried staff must keep a digital time record under RD-ley 8/2019 and Spain's 2026 Royal Decree on digital time records. Only solo self-employed workers without staff are exempt.
Dokuflex automatically calculates overtime, night shifts and public holidays based on the collective bargaining agreement (convenio) configured. Managers only validate and sign.
Yes, provided the employee is informed and there is a legitimate purpose (Spanish data protection authority AEPD criterion, aligned with GDPR). Dokuflex allows enabling geolocation per role and disabling it in offices.
Yes. Dokuflex adapts to split shifts, continuous shifts, public holidays, work calendars per collective bargaining agreement and Spanish region (CCAA). Already used by Mutua Terrassa, Volkswagen Group Spain and Hospital Sant Pau.
Yes. We import employees, schedules and preserve the 4-year history. Guided migration in 48 hours with no data loss.
Yes. Dokuflex complies with RD-ley 8/2019 and Spain's 2026 Royal Decree on digital time records: traceability, tamper resistance, Labor Inspection access and 4-year retention. Informational guidance; consult your labor advisor for specific cases.
Your team clocking in within 24 hours. No credit card, no commitment, no fines.