Sesame HR covers time tracking and leave management. Dokuflex adds low-code BPM, eIDAS electronic signature, AI-powered document management and VERI*FACTU e-invoicing on the same platform. An honest comparison between two approaches.
Methodology: public vendor data checked in May 2026 (official websites, plans and product documentation). All trademarks belong to their respective owners.
Free plan up to 10 employees · no card · no expiry
The decision usually boils down to: do you only need pure HR, or also BPM, signature and document management?
Public data checked in May 2026. If something has changed, let us know and we will update.
| Capability | Sesame HR | Dokuflex |
|---|---|---|
| Legal time tracking (Spanish RD-ley 8/2019) | ✓ Yes | ✓ Yes |
| Offline mobile app | ✓ Yes | ✓ Yes |
| Vacation and leave management | ✓ Yes | ✓ Yes |
| Low-code BPM for custom workflows | ✗ No Predefined HR workflows |
✓ Yes Visual designer + rules |
| AI for anomaly detection and analytics | ~ Partial Dashboards and reports |
✓ Yes AI agents orchestrated in process |
| Embedded eIDAS electronic signature | ✗ No Simple internal signature |
✓ Yes Biometric + OTP + QES eIDAS |
| Real-time absence dashboard | ✓ Yes | ✓ Yes |
| Customizable multi-level approvals | ~ 2-3 levels Fixed structure |
✓ Up to 10 levels + BPM rules by amount/area |
| Payroll integration A3 / Meta4 / SAP | ~ A3, Meta4 | ✓ A3, Meta4, SAP, Workday, Cegid |
| AI-powered document management | ✗ No Simple file repository |
✓ Yes OCR + IDP + classification |
| EU data residency (GDPR) | ✓ Yes | ✓ Yes |
| Starting price | EUR 3.5/employee/month Paid from employee 1 |
EUR 2/employee/month Free plan up to 10 employees |
Trademarks belong to their respective owners. Public data consulted on official vendor websites in May 2026. Indicative information: verify current features with each vendor before contracting.
Five real advantages when your organisation goes beyond pure HR.
Time tracking, leave, holidays, eIDAS electronic signature, AI-powered document management, VERI*FACTU e-invoicing and low-code BPM on a single platform. Sesame is HR only; with Dokuflex you pay one subscription and stop coordinating four separate tools.
Adapt any workflow (leave, expenses, special approvals, vendor onboarding) without waiting for development. Drag-and-drop visual designer with BPM rules. Sesame ships predefined HR workflows: if they don't fit your collective bargaining agreement or org chart, there's no alternative.
AI agents that classify medical leave certificates, detect clock-in anomalies, generate work calendars by collective agreement and region, and suggest shift assignments. It's not just a dashboard: AI acts inside the workflow. Sesame ships dashboards and reporting; Dokuflex executes actions.
Sesame charges from the first employee: EUR 3.5/employee/month. Dokuflex is free up to 10 employees, no card, no expiry. For a 25-employee SMB, the annual saving is around EUR 450. Ideal for self-employed entrepreneurs with staff, accounting firms and growing companies.
Support team in Barcelona, data hosted in the EU, GDPR compliance, ENS Medium (Spain's National Security Framework for public sector) and Kit Digital eligibility. We connect natively with A3, Meta4, SAP SuccessFactors, Workday, Cegid and Sage. Sesame also offers Spanish-language support but its standard payroll integrations stop at A3 and Meta4. If your organisation runs SAP or Workday, Dokuflex avoids an extra middleware layer.
Not everyone needs BPM. Here's when Sesame is the right call.
If your need is pure HR only (onboarding, performance review, engagement surveys, career paths, 360-degree appraisals), Sesame HR is more established on specific modules. Their HR catalog is deeper than any BPM platform arriving from outside the HR vertical, and that includes Dokuflex. They have been specialising in HR for years and offer modules a general-purpose platform does not yet cover with the same functional richness.
Also, Sesame dominates the SERP for queries like "HR software Spain". Their domain authority (DR ~70), their blog with hundreds of labor-law articles and an aggressive go-to-market motion have positioned them as the reference of Spanish HR tech. If all you want is the best-ranked HR software on Google with the most reviews, Sesame owns that category.
Finally, if your company will not use low-code BPM, eIDAS electronic signature or document management in the next 24 months and your payroll already runs on A3 or Meta4, the ROI of migrating to a broader platform like Dokuflex is low. Better to stay on Sesame, integrate it well and revisit the decision when scope grows.
Indicative information. For specific cases consult your labor or IT advisor.
Four steps, without interrupting the legal time-tracking obligation and keeping the 4-year history required by Spanish RD-ley 8/2019.
We download in CSV/Excel: employees, vacation balances, leave policies, work calendar and 4 years of clock-in history.
Guided wizard that maps fields. We validate balances, collective agreements and BPM rules with your HR lead before going live.
We activate one area for 1 week in parallel with Sesame. We validate clock-in, leave and approvals with real users.
Cutover by area with rollback. Decommission of Sesame at the end. Legal 4-year history accessible from day 1.
Sesame HR has been ranking for the generic Spanish HR software query for years and runs an extensive labor-law blog with hundreds of articles, giving it strong domain authority (DR ~70). Dokuflex is a low-code BPM platform with AI that entered the HR vertical later, but adds capabilities a pure HR tool does not cover: real low-code BPM, embedded eIDAS electronic signature, AI-powered document management and AI agents orchestrated inside processes. If you only compare HR modules, Sesame has more depth; if you compare the full platform, Dokuflex goes further.
Yes. We export employee lists, vacation balances, leave policies and the work calendar from Sesame in CSV/Excel and import them into Dokuflex with a guided wizard. Migration usually completes in 1-2 days for companies under 200 employees. We assign a migration engineer at no extra cost during onboarding.
Yes. Spanish RD-ley 8/2019 requires keeping the time-tracking registry accessible for 4 years. We import the clock-in history from Sesame in its original format and store it encrypted in EU data centers. The Labor Inspectorate can access the full registry (the 4 years before migration plus the period on Dokuflex) in a single PDF report.
Sesame HR starts at EUR 3.5/employee/month on its most basic plan, with every paid plan charging from the first employee. Dokuflex offers a Free plan up to 10 employees (no card, no expiry) and paid plans start at EUR 2/employee/month. For a 25-employee SMB, the annual saving is around EUR 450. Data checked on official vendor websites in May 2026.
No. Sesame HR offers a simple signature for internal documents (payslip receipts, internal communications), but no advanced or qualified eIDAS electronic signature with strong probative value. To sign labor contracts, addenda, settlement agreements or NDAs with full eIDAS legal validity, Sesame requires integration with an external provider. Dokuflex includes biometric graphometric signature, OTP, digital certificate and qualified eIDAS signature out of the box, aligned with EU Regulation 910/2014 (eIDAS) and Spanish Law 6/2020.
SMBs under 50 employees: 3-5 days. Companies of 50-500 employees: 5-7 days. Over 500: 10-15 days with a per-area pilot. The process follows 4 phases: export from Sesame, import to Dokuflex, pilot in one area (1 week) and rollout. Throughout the process, Sesame remains active until final cutover to avoid interrupting the legal time-tracking obligation.
This comparison is indicative and based on publicly available information as of May 2026. Sesame HR is a trademark of its respective owner. Dokuflex is not affiliated with Sesame HR. For migration decisions consult your labor and IT advisors.
Start free up to 10 employees or book 30 minutes with a consultant to see how to migrate from Sesame while preserving your legal history.
See also: Time tracking · Leave and time off · eIDAS electronic signature · BPM low-code