Onboarding, eIDAS contract signing, leave, time tracking and employee records powered by AI. GDPR compliance, RD 8/2019 and integration with payroll and HCM.
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Low-code templates ready for People Ops, payroll and talent management.
Checklists, equipment and access with end-to-end automation.
eIDAS signing for contracts, addenda, NDAs and payslips.
Mobile approvals, team calendar and automatic balance.
Clocking with geolocation complying with RD 8/2019.
OCR capture, approval and reimbursement via payroll.
Single digital archive with role-based access control.
Four day-to-day People Ops flows, with the starting pain, how it looks with Dokuflex and the modules involved.
People Ops carries a heavy administrative load that rarely fits neatly into a single HR suite: onboarding spans IT and managers, leave lives in spreadsheets, time tracking has to stand up to a labor inspection and contracts still get printed to be signed. Dokuflex models each of these as a flow the employee drives from their phone, with approvals, signatures and documents captured in the same process and synced to your payroll system. Because it is a low-code BPM platform underneath, the same engine that handles leave also handles any cross-department workflow you need, and every step leaves the time-stamped evidence that turns compliance into a by-product of the process rather than a separate scramble.
The pain: onboarding is coordinated with Excel and emails between HR, IT and the manager. Equipment is missing on day one, access arrives late and documentation is requested over and over.
With Dokuflex: a single flow orchestrates payroll registration, equipment, access and training, with checklists and owners per task. The new employee's documentation is collected and signed within the same process, and AI extracts data from the documents provided.
Modules: low-code BPM · AI/OCR · Document management
The pain: vacations are requested by email, the balance is tracked in a spreadsheet and overlaps within the team are discovered late. Paid leave generates constant questions.
With Dokuflex: the employee requests from their phone, the manager approves with one tap and the balance updates on its own, with a team calendar. The leave and vacations module replaces the spreadsheet; see also paid leave in Spain 2026.
Modules: low-code BPM · Mobile app · Payroll integrations
The pain: working-time records are kept on paper or in scattered systems, with no reliable reports and the risk of not being able to demonstrate them in an inspection.
With Dokuflex: clocking is done from the phone with geolocation, with reports and traceability ready for inspection through the time tracking module. Learn about the new time-tracking rules.
Modules: Time tracking · low-code BPM · Payroll integrations
The pain: contracts, annexes and NDAs are printed, signed in person and filed in folders, lengthening onboarding and leaving documents unsigned.
With Dokuflex: the contract goes out for eIDAS electronic signature, the employee signs from their phone and the signed document is filed in their record with auditable evidence, ready the same day.
Modules: eIDAS signature · Document management · low-code BPM
Working-time records, employee data protection and statutory leave are resolved inside the flows themselves, with no parallel systems to keep up to date. Every step —an approval, a signature, a clock-in— leaves evidence with time stamping, so demonstrating compliance in a labor inspection stops being a race against the archive.
Daily working-time recording is mandatory in Spain under RD-ley 8/2019. Dokuflex keeps the clock-in with traceability and exportable reports you can present in a labor inspection.
The employee record is hosted in the EU, with encryption, role-based access, access logs and configurable retention, to handle employment data and special categories under GDPR.
The paid leave provided for in Spain's Workers' Statute is modeled as flows with their justification and approval. Dig into paid leave in Spain 2026.
Employment contracts and addenda are signed with advanced or qualified electronic signature under the EU eIDAS regulation, with auditable evidence of who signed and when.
Receipts and per diems are captured with OCR and keep their image and traceability. For exemption limits, check the guide to tax-exempt per diems in Spain (IRPF 2026).
"We sign every contract remotely and onboarding now takes a day instead of two weeks."
Onboarding and offboarding, contract and addendum signing, leave and vacations, time tracking, expense receipts, evaluations, certificates and internal communication.
Yes. Time tracking with geolocation, traceability and official reports compliant with RD 8/2019 and current regulations.
Yes. Connectors with SAP SuccessFactors, Workday, Meta4, A3Nom, Sage, Cegid and HCM, plus REST APIs.
Yes. Advanced and qualified eIDAS electronic signature with auditable evidence for employment contracts and addenda.
Yes. Create a free account at dkf.dokuflex.com/register and try the HR templates with no credit card.
Beyond the HR processes (leave, clocking, employee record), Dokuflex is a low-code BPM platform: you model any company flow and add eIDAS signature and certified document management. You have the detailed comparison in Dokuflex vs Factorial.
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