No credit cardISO 27001 + ENS MediumMigration in 1 week
<2s
AI search
1M+
indexed docs
10 years
legal archive
More than 500 companies search with AI on Dokuflex
Digital archives in production
Hospital Sant PauMutua TerrassaCaixaBank
<2s
Natural-language search
Across millions of indexed documents
1 week
Average migration
From network folders, SharePoint or DMS
10 years
Archive with legal value
Qualified time-stamping included
Certifications and compliance
Document management aligned with ENS Medium, ISO 27001 and GDPR
Dokuflex is a DMS built for regulated sectors (banking, healthcare, public sector and energy). The platform is aligned with Spain's National Security Framework (ENS) at Medium category and follows the CCN-STIC guidelines published by the CCN-CERT for Spanish public administrations. This simplifies bidding for public-sector tenders that invoke article 156 of the Spanish Public Sector Contracts Act (LCSP).
On information security, Dokuflex meets the requirements of ISO 27001: AES-256 encryption at rest, TLS 1.2+ in transit, key management, environment segregation and per-document auditable access logs (who, when and from which IP viewed, edited or downloaded each file). All logs are immutable and exportable for audit.
On data protection, Dokuflex complies with the EU GDPR (Regulation 2016/679) and Spain's LOPDGDD 3/2018: data hosted in EU data centres, support for data-subject rights, anonymisation and configurable legal retention by policy (archive period plus automatic secure deletion at expiry). The DMS is complemented by qualified electronic signature and time-stamping compliant with EU Regulation 910/2014 (eIDAS) and Spain's Law 6/2020 on electronic trust services.
ENS Medium
Spain's National Security Framework
ISO 27001
AES-256 encryption · auditable access
EU GDPR
Data hosted in the European Union
How it works
From network folders to digital archive in 3 steps
No endless projects, no consultants.
1
Sign up free
Create your account in 30 seconds. Set up role-based permissions and your initial folder structure.
2
Migrate your documents
Drag whole folders or connect your current SharePoint, Drive or DMS. The AI indexes everything automatically.
3
Search with AI
Type what you need in natural language. The AI understands meaning, not just exact keywords.
From contract archives to project documentation — everything centralized, secure and easy to find.
One home for everything
All documents organized with folders, tags and metadata that you define. Goodbye network folders.
Search the way you speak
Type what you need in natural language. The AI understands meaning, not just exact keywords.
Per-document access control
Control who can view or edit each document by folder, role or project. No complicated setup.
Automatic legal retention
Set how long to keep each document type. The system manages it and warns you before any purge.
Open and edit without downloading
View and edit Word, Excel, Google Docs and PDF documents directly from your browser.
Certified legal value
Archive documents with qualified time-stamping. Perfect for audits and inspections.
"We cut audit time from 3 weeks to 2 days. The full documentary record shows up with a single search."
CP
Carmen Pérez
Compliance Director · Healthcare group
Intelligent document processing (IDP) with generative AI
Classify invoices, contracts, delivery notes and emails with LLM models, extract key fields without templates and route each document to the right process. No rules to code, no models to train. AI OCR document processing built in.
ECM enterprise content management for Spain and the EU
Low-code DMS / ECM with native OCR, IDP and BPM, English and Spanish support, EU data residency and one-week onboarding — a practical DocuWare alternative and M-Files alternative for mid-market and large enterprises in banking, healthcare, public sector and energy.
Comparative
Alternative to DocuWare, M-Files and Athento
How Dokuflex compares to the three most frequent competitors in document-management evaluations in Spain and the EU. Data sourced from each vendor's public pages as of May 2026.
Capability
Dokuflex
DocuWare
M-Files
Athento
Transparent pricing
Yes, on website
Quote-based
Quote-based
Quote-based
English and Spanish support
Native, EU team
Partial
Limited / EN
Native ES, EN limited
Turnkey migration
1 week included
Separate project
Separate project
Separate project
ENS Medium
Aligned
Not declared
Not declared
Yes
ISO 27001
Meets requirements
Yes
Yes
Yes
Native BPM
Included low-code
Basic workflow
Basic workflow
Limited
OCR + IDP
Template-free, generative AI
Template-based
Metadata-driven
Yes
EU data residency
Yes, EU sovereignty
Yes (DE)
Mixed US/EU
Yes (ES)
DocuWare, M-Files and Athento are trademarks of their respective owners. Public data consulted in May 2026.
Dokuflex vs DocuWare
DocuWare is a historic European DMS reference with a strong focus on electronic invoicing and compliance (ISO 27001, German tax regulations). Its biggest strengths are brand recognition and a wide partner network, but its pricing is opaque and migration is usually quoted as a separate multi-month project. Dokuflex offers equivalent functional coverage (IDP, legal retention, evidentiary value) with transparent published pricing, migration included within a week, native English and Spanish support and BPM low-code integrated at no extra licence. For EU companies that want agility, EU data sovereignty and a local partner rather than a German vendor with a sales network, Dokuflex is the natural DocuWare alternative.
M-Files bets on a metadata-driven model (no folders), deep Microsoft 365 integration and a proprietary AI classification engine. It is an excellent fit for organisations that live inside M365, but its product is not fully localised for the Spanish market, ES support is limited and pricing is partner-dependent. Dokuflex blends enriched metadata with traditional folder views (which shortens user adoption) and adds native low-code BPM at no extra cost. For mid-market EU companies that need ENS audit alignment, native Spanish support and a short onboarding, Dokuflex is more practical.
Athento is the most direct Spanish competitor: it shares the ENS, ISO 27001 and intelligent-capture focus and works extensively with public administrations. The main difference is functional scope: Athento centres on capture and archiving, while Dokuflex also embeds low-code BPM, qualified electronic signature and a VERI*FACTU e-invoicing module in the same platform. That avoids stitching three separate tools to cover DMS plus workflow plus signature. For buyers that have already evaluated Athento and want to extend beyond the archive, Dokuflex is more complete at a comparable total cost.
PDF, Word, Excel, PowerPoint, images, CAD, email, audio, video and 200+ additional formats. Automatic indexing with OCR for scanned documents.
Can I migrate from network folders or SharePoint?
Yes. Migration tools for network folders, SharePoint, Drive, Dropbox, Alfresco and other DMS platforms. A typical full migration takes less than 1 week.
Is it GDPR-compliant with legal access control?
Yes. Aligned with ISO 27001 and ENS Medium, encryption at rest and in transit, auditable per-document access logs. Legal retention configurable by policy.
Do the documents have evidentiary value?
Yes. Qualified time-stamping and SHA-256 hashing guarantee integrity. Documents are valid in any audit or inspection.
Can I edit without downloading the document?
Yes. Collaborative editing in the browser with Word, Excel, PowerPoint and Google Docs. Automatic versioning and change tracking.
What is the difference between OCR and IDP?
OCR (Optical Character Recognition) turns a scanned image or PDF into plain text: it detects characters and converts them into indexable strings. IDP (Intelligent Document Processing) goes one step further: on top of OCR, it classifies the document type (invoice, contract, delivery note...), extracts key fields with AI models without templates and routes each document to the right process. Dokuflex includes native OCR and IDP inside the same DMS — not separate modules and not additional licences.
Is a digitally signed document archived in Dokuflex legally valid?
Yes. Dokuflex meets the requirements of EU Regulation 910/2014 (eIDAS) and Spain's Law 6/2020 on electronic trust services. Qualified time-stamping and SHA-256 hashing on the file guarantee integrity and identity, so the document is treated as documentary evidence admissible in court under article 326 of the Spanish Civil Procedure Act (LEC), without the need for expert verification when the signature is qualified.
How much does it cost to migrate from network folders or SharePoint?
Standard migration from network folders, SharePoint, Drive or Dropbox is included in onboarding at no extra cost and is typically completed in under 1 week for volumes up to 1M documents. If the source repository has custom metadata, complex permissions or requires specific mappings to BPM workflows, a fixed-price add-on is scoped separately. In all cases a document-by-document reconciliation report is delivered.
Does Dokuflex run on-premise or only in the cloud?
Both options. Dokuflex is offered as SaaS cloud with data hosted in the European Union (the recommended model for most customers, with continuous updates and managed SLA) and also on-premise for regulated sectors or customers with strict data-sovereignty policies. Functionality is identical in both deployment modes: same DMS, same BPM, same IDP and same electronic-signature layer.
Your documents organized this week
Migrate your first batch of documents free. No credit card, no commitment.