HR · DKF-P001
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Employee onboarding
New-hire workflow with e-signed contract, IT provisioning, GDPR notice and NDA. eIDAS advanced signature in the EU, local equivalents in LATAM and the US.
EUUKLATAMUSCAMedium
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One master flow, country variants out of the box. Every Dokuflex template ships with forms, rules, integrations, signature, evidence and permissions tuned for EU GDPR, eIDAS, the EU Whistleblowing Directive, NIS2 and the most relevant LATAM regulations.
9 functional families covered end-to-end.
EU/EEA, UK, Switzerland, LATAM, US, Canada.
Curated bundles by role and obligation.
ES, EN, FR, DE, IT, PT, NL form variants.
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New-hire workflow with e-signed contract, IT provisioning, GDPR notice and NDA. eIDAS advanced signature in the EU, local equivalents in LATAM and the US.
Termination, asset return, access revocation within 24h, severance and country certificates (Certificado de empresa ES, Arbeitszeugnis DE, P45 UK, TFR IT).
Self-service request, shared calendar, manager approval and payroll sync. Honours local entitlements (convenio ES, Urlaubsanspruch DE, conges payes FR).
Justified absences with medical evidence (parte IT in Spain, AU-Bescheinigung DE, arret maladie FR) flowing into payroll with full audit trail.
Mobile clock-in compliant with Spain RD-ley 8/2019 (4-year retention) and CJEU ruling C-55/18. Anomaly detection and inspector-ready exports.
Self-assessment, manager calibration, written feedback and signed individual development plan with a clear history per employee.
Enrolment, course delivery, assessment and signed certificate for OHS, compliance, anti-fraud and GDPR training tracks.
Signed agreement with OHS annex, working hours and expense allowance per Spain Law 10/2021, France Loi 2017 and Italy Legge 81/2017.
Diagnosis, negotiation, salary register and disclosure. Covers Spain RD 901/902/2020 (50+ FTE), France Index Egalite, UK Gender Pay Gap, Germany EntgTranspG.
EU Directive 2019/1937 compliant: 7-day acknowledgement, 3-month resolution, end-to-end encryption, anonymity. Maps to Spain Law 2/2023, Italy D.Lgs 24/2023, France Loi Sapin II, Germany HinSchG, UK PIDA and the UK Public Interest Disclosure framework.
Risk map, controls, training and audit cycle aligned with Spain Art. 31 bis Criminal Code, Italy D.Lgs 231/2001 and Switzerland Art. 102 SCC.
Counterparty verification with PEP and sanction screening and ultimate-beneficial-owner check. Aligned with EU 4th, 5th and 6th AML Directives, UK MLR 2017 and US BSA/Patriot Act.
Annual declaration, evaluation and mitigation plan. Mandatory for public sector, finance and healthcare.
Annual course with assessment and certificate, mapped to US FCPA, UK Bribery Act, France Loi Sapin II, Italy D.Lgs 231 and Spain Art. 31 bis CP.
Access, rectification, erasure, objection, portability and restriction in 30 days. Covers EU GDPR Art. 15-22, UK GDPR + DPA 2018, plus LATAM equivalents (LFPDPPP, Ley 1581, Ley 19.628) and US CCPA/CPRA.
Article 30 GDPR inventory with versioning, signed by the DPO and exportable for supervisory authorities (AEPD, ICO, CNIL, Garante, BfDI).
Article 35 GDPR triage questionnaire, risk analysis, mitigation and DPO approval. Templates aligned with AEPD, ICO and EDPB guidance.
Detection, evaluation, notification to the supervisory authority within 72h and communication to data subjects per GDPR Art. 33-34, NIS2 and US state breach laws.
Article 28 GDPR agreement with TOMs annex and sub-processor list. AVV variant for Germany and Austria, IDTA for the UK.
EU Standard Contractual Clauses 2021/914 plus transfer impact assessment, with the UK International Data Transfer Agreement and Swiss amplifier.
Capture, immutable register and one-click revocation. Mapped to ePrivacy, GDPR, UK PECR, German TTDSG, AEPD cookie guide, CCPA and Quebec Law 25.
One flow, eleven country variants: VERI*FACTU (Spain, 1 Jan 2027 corp. tax / 1 Jul 2027 SMEs), Factur-X (France), FatturaPA / SDI (Italy), XRechnung & ZUGFeRD (Germany), SAF-T PT (Portugal), Peppol (NL/BE/AT), CFDI 4.0 (Mexico), DIAN (Colombia), SII (Chile), AFIP (Argentina), SUNAT (Peru).
Mobile capture, AI-powered OCR, policy validation, duplicate detection, manager approval and reimbursement against the next payroll cycle.
Supplier invoice capture with OCR, 3-way match against PO and goods receipt, anomaly detection and payment release. Honours EU late-payment Directive 2011/7.
Periodic ledgers and filings: Spain SII AEAT, Italy esterometro / LIPE, UK MTD VAT, Germany UStVA, Mexico DIOT, Chile F29.
Drafting, negotiation, qualified e-signature (eIDAS 910/2014 and eIDAS 2.0), execution monitoring, renewal alerts and AI clause extraction.
Custody with retention policy and automated purge: Spain 6 years (Commercial Code) / 4 fiscal, Germany GoBD 10 years, Italy 10 years, US SOX 7 years.
Qualified eIDAS timestamp on critical documents per Regulation 910/2014 Art. 41, eIDAS 2.0 and Switzerland ZertES.
Supplier onboarding with contract, embedded DPA / AVV when personal data is involved and eIDAS-grade signature.
Internal request with quotes, approval matrix by amount and cost centre, PO issue and tracking through goods receipt.
Questionnaire, ISO 9001 / 14001 / 27001 certificates, GDPR and OHS documentation, scoring and annual re-qualification.
Risk identification, control plan and follow-up per Spain Law 31/1995, Germany ArbSchG, Italy D.Lgs 81/2008, UK HSWA 1974 and Mexico NOM-035.
Notification, investigation and corrective actions, with direct integration to Spain Delta, UK RIDDOR, Italy INAIL, Germany BG and France CPAM/Ameli.
Initial and periodic medical check-ups with fitness status logged separately from clinical data per ES Law 31/1995 and DE ArbMedVV.
Triage, containment, remediation and lessons learned per NIS2 Directive 2022/2555, DORA, ISO 27035 and Spain's National Security Framework (ENS).
Access provisioning, periodic recertification and de-provisioning aligned with ISO 27001 A.9, ENS, NIS2 and SOX.
Statement of Applicability, policies, controls and audit evidence for Spain ENS (Royal Decree 311/2022), ISO/IEC 27001:2022 and NIS2 essential entities.
Business impact analysis, continuity plan and annual exercise per ISO 22301, NIS2 and DORA, with RTO/RPO tracking.
Public intake form, SLA-driven routing, investigation and signed response. Honours Spain regional complaint logs and UK Consumer Rights Act.
Public web form with GDPR / ePrivacy / CCPA consent capture and CRM sync. Immutable consent log per lead.
KYC due diligence, contract execution and product provisioning. Tailored variants for regulated sectors (financial services, insurance).
No templates match this filter. Request a custom one and we will deliver it in 48 hours.
Each pack bundles 4 to 8 templates around a single legal trigger or business problem, so the buyer recognises themselves on day one. Prices are starting points; exact pricing depends on volume, languages and integrations.
Onboarding, offboarding, leave, absence, performance, training, remote work and compliance training. 25-500 FTE.
Includes: P001, P002, P003, P004, P006, P007, P008, P045
Meet Spain RD-ley 8/2019 and the EU working-time directive (post CJEU C-55/18) with a mobile app for clock-in.
Includes: P003, P004, P005, P008
Fully compliant with EU Directive 2019/1937. Spain Law 2/2023 penalties go up to EUR 1M. End-to-end encryption, anonymity.
Includes: P010, P011, P013, P045
A single platform for your GDPR / UK GDPR / DSGVO operations. Fines reach EUR 20M or 4% of global turnover.
Includes: P014, P015, P016, P017, P018, P019, P020, P044
Electronic archive with eIDAS qualified timestamp, CLM with AI clause extraction and board-meeting minutes.
Includes: P025, P026, P027, P028, P043
VERI*FACTU, Factur-X, FatturaPA, CFDI, DIAN and Peppol from a single console with the matching expense and AP flows.
Includes: P021, P022, P023, P024
Supplier qualification, contract, DPA, KYC/AML and PO approval in one circuit. CSRD-ready supplier data.
Includes: P028, P029, P030, P012, P018
Evidence-driven compliance for CISOs and essential entities. NIS2 fines reach EUR 10M or 2% of global turnover.
Includes: P034, P035, P036, P037, P044
Electronic office, ENS High archive and qualified signature for Spanish town councils, provincial bodies and universities.
Includes: P010, P021 (B2G), P025, P026, P027, P028, P036, P043
The eight legal obligations every SME needs covered for less than an external advisor. 10-100 FTE.
Includes: P001, P003, P010, P014, P021, P025, P038, P039
Starting prices are commercial reference points for B2B SaaS subscriptions and exclude VAT. Final pricing depends on FTE volume, languages and integrations.
Filter by family or country to assemble the catalogue for your organisation.
Switch to your country: clauses, language and supervisory authority adjust automatically.
Plug in ERP, payroll, identity provider, eIDAS TSA, AEAT, SDI, Peppol or LATAM tax authorities.
Run the flow with signed audit trail, time-stamping and inspector-ready exports from day one.
Yes. Each template ships as a master flow with country variants: local clauses, language, regulatory references and document templates for the 18 jurisdictions covered (EU/EEA, UK, Switzerland, LATAM, US, Canada).
EU GDPR (Regulation 2016/679), UK GDPR + DPA 2018, EU Whistleblowing Directive 2019/1937 and the main national transpositions (Spain Law 2/2023, Italy D.Lgs 24/2023, France Loi Sapin II, Germany HinSchG, UK PIDA), eIDAS Regulation 910/2014 and eIDAS 2.0, NIS2 Directive 2022/2555, DORA, CSRD Directive 2022/2464, plus LATAM (LFPDPPP, Ley 1581, Ley 19.628, Ley 25.326, Ley 29.733) and US/CA (CCPA/CPRA, PIPEDA, Quebec Law 25).
The VERI*FACTU variant of DKF-P021 aligns with Royal Decree 1007/2023. The mandatory dates are 1 January 2027 for entities subject to Spanish corporate income tax (Impuesto sobre Sociedades) and 1 July 2027 for self-employed workers and SMEs. The template generates qualified-sealed records and submits them to the Spanish Tax Agency (AEAT).
Yes. The same DKF-P021 master template includes country variants: Factur-X / Chorus Pro for France, FatturaPA / SDI for Italy, XRechnung / ZUGFeRD for Germany, SAF-T PT for Portugal, Peppol for the Netherlands and Belgium, CFDI 4.0 for Mexico, DIAN for Colombia, SII for Chile, AFIP for Argentina and SUNAT for Peru.
Low-complexity templates (leave requests, lead capture) deploy in 2 to 3 working days. Medium-complexity templates (onboarding, expense management, supplier contracts) take 3 to 5 days. High-complexity, country-specific templates (whistleblowing channel, e-invoicing per country, NIS2 compliance) require 5 to 15 days of configuration including legal review.
Yes. If a process is not in the catalogue our analysts model it with forms, rules, integrations and permissions and deliver it pre-configured in your Dokuflex environment within 48 hours for pilot.
The security family (cyber incident management, IAM, ENS / ISO 27001 / NIS2 evidence, business continuity, asset and data mapping) is built around NIS2 Directive 2022/2555, DORA Regulation 2022/2554, ISO 27001:2022 and Spain's National Security Framework (ENS, Royal Decree 311/2022).
Our analysts model the process with you, configure forms, rules, integrations and permissions and deliver it deployed in your Dokuflex tenant, ready to pilot.
The process engine that powers every template in this catalogue.
Qualified eIDAS signature, biometric signature and timestamp.
Spanish anti-fraud invoicing ready before the 2027 deadline.
Commercial packs, country presets and ready-to-buy bundles.