Catalogue · 48+ processes · 18 countries

48+ ready-to-deploy templates across 18 countries

One master flow, country variants out of the box. Every Dokuflex template ships with forms, rules, integrations, signature, evidence and permissions tuned for EU GDPR, eIDAS, the EU Whistleblowing Directive, NIS2 and the most relevant LATAM regulations.

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Dokuflex BPM template gallery: preconfigured processes ready to deploy in one click
Processes
48+

9 functional families covered end-to-end.

Countries
18

EU/EEA, UK, Switzerland, LATAM, US, Canada.

Commercial packs
10

Curated bundles by role and obligation.

Languages
7

ES, EN, FR, DE, IT, PT, NL form variants.

Obligation O Mandatory C Conditional R Recommended B Best practice V Local legal validation
Country

Showing all templates

New · September 2026

6 compliance templates ready to activate for free

Installed from your Dokuflex account with form, list, dashboard, approval workflow, automatic rules, sample data and guided tour. Create the account and activate them from the module catalogue.

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Template catalogue

HR · DKF-P001 O

Employee onboarding

New-hire workflow with e-signed contract, IT provisioning, GDPR notice and NDA. eIDAS advanced signature in the EU, local equivalents in LATAM and the US.

EUUKLATAMUSCAMedium
Deploy →
HR · DKF-P002 O

Employee offboarding

Termination, asset return, access revocation within 24h, severance and country certificates (Certificado de empresa ES, Arbeitszeugnis DE, P45 UK, TFR IT).

EUUKLATAMMedium
Deploy →
HR · DKF-P003 O

Leave & holiday requests

Self-service request, shared calendar, manager approval and payroll sync. Honours local entitlements (convenio ES, Urlaubsanspruch DE, conges payes FR).

EUUKLATAMLow
Deploy →
HR · DKF-P004 O

Absence & sick leave management

Justified absences with medical evidence (parte IT in Spain, AU-Bescheinigung DE, arret maladie FR) flowing into payroll with full audit trail.

EUUKLATAMLow
Deploy →
HR · DKF-P005 C

Time & attendance tracking

Mobile clock-in compliant with Spain RD-ley 8/2019 (4-year retention) and CJEU ruling C-55/18. Anomaly detection and inspector-ready exports.

ESEULATAMMedium
Deploy →
HR · DKF-P006 B

Performance review

Self-assessment, manager calibration, written feedback and signed individual development plan with a clear history per employee.

GlobalMedium
Deploy →
HR · DKF-P007 C

Mandatory training & certification

Enrolment, course delivery, assessment and signed certificate for OHS, compliance, anti-fraud and GDPR training tracks.

GlobalLow
Deploy →
HR · DKF-P008 C

Remote / hybrid work agreement

Signed agreement with OHS annex, working hours and expense allowance per Spain Law 10/2021, France Loi 2017 and Italy Legge 81/2017.

ESFRITEUMedium
Deploy →
HR · DKF-P009 C

Equality plan & pay-gap reporting

Diagnosis, negotiation, salary register and disclosure. Covers Spain RD 901/902/2020 (50+ FTE), France Index Egalite, UK Gender Pay Gap, Germany EntgTranspG.

ESFRDEGBHigh
Deploy →
Compliance · DKF-P010 O

Whistleblowing channel

EU Directive 2019/1937 compliant: 7-day acknowledgement, 3-month resolution, end-to-end encryption, anonymity. Maps to Spain Law 2/2023, Italy D.Lgs 24/2023, France Loi Sapin II, Germany HinSchG, UK PIDA and the UK Public Interest Disclosure framework.

EUUKCHHigh
Deploy →
Compliance · DKF-P011 C

Corporate criminal compliance programme

Risk map, controls, training and audit cycle aligned with Spain Art. 31 bis Criminal Code, Italy D.Lgs 231/2001 and Switzerland Art. 102 SCC.

ESITFRCHHigh
Deploy →
Compliance · DKF-P012Ready to activate
C

KYC & customer due diligence (AML/AMLR)

Know-your-customer file for obliged entities: identification, beneficial owner, PEP, risk level, periodic review and 10-year retention. Spain Law 10/2010 today and EU Regulation 2024/1624 (AMLR) from 10 July 2027; also maps to UK MLR 2017, US BSA/Patriot Act and Mexico LFPIORPI.

EUUKUSLATAMHighWorkflow: compliance approval13 automatic rulesSample data + guided tour
Activate free in Dokuflex →
Compliance · DKF-P047 Ready to activate
C

AI systems register (EU AI Act)

Inventory and governance of the organisation's AI systems under Regulation (EU) 2024/1689: risk classification (Unacceptable becomes Prohibited), purpose, provider, data, human oversight and periodic assessments. Art. 50 transparency already applies; Annex III high-risk duties from 2 December 2027.

EUMediumDirect register, no workflow11 automatic rulesSample data + guided tour
Activate free in Dokuflex →
Compliance · DKF-P048 Ready to activate
C

Non-conformities & corrective actions (CAPA)

Log of non-conformities and audit findings for ISO 9001, 14001, 45001 and 27001: root cause and action are mandatory before moving to In progress; owner, deadlines, effectiveness check and approved closure. Auditor-ready evidence.

GlobalMediumWorkflow: closure approval11 automatic rulesSample data + guided tour
Activate free in Dokuflex →
Compliance · DKF-P013 R

Conflicts of interest register

Annual declaration, evaluation and mitigation plan. Mandatory for public sector, finance and healthcare.

GlobalMedium
Deploy →
Compliance · DKF-P045 C

Anti-bribery & compliance training

Annual course with assessment and certificate, mapped to US FCPA, UK Bribery Act, France Loi Sapin II, Italy D.Lgs 231 and Spain Art. 31 bis CP.

EUUKUSLow
Deploy →
Privacy · DKF-P014Ready to activate
O

GDPR data subject rights

Access, rectification, erasure, objection, portability and restriction with the one-month legal deadline (+2 extendable) and DPO resolution. The same case file handles breaches (P017). Covers GDPR Art. 15-22, UK GDPR + DPA 2018, LATAM equivalents and US CCPA/CPRA.

EUUKLATAMUSCAMediumWorkflow: DPO resolution17 automatic rulesSample data + guided tour
Activate free in Dokuflex →
Privacy · DKF-P015 O

Record of processing activities (RoPA)

Article 30 GDPR inventory with versioning, signed by the DPO and exportable for supervisory authorities (AEPD, ICO, CNIL, Garante, BfDI).

EUUKCHMedium
Deploy →
Privacy · DKF-P016 C

Data protection impact assessment (DPIA)

Article 35 GDPR triage questionnaire, risk analysis, mitigation and DPO approval. Templates aligned with AEPD, ICO and EDPB guidance.

EUUKCHHigh
Deploy →
Privacy · DKF-P017Ready to activate
O

Data breach 72h notification

Detection, assessment, notification to the supervisory authority within 72h and communication to data subjects (GDPR Art. 33-34): high risk auto-flags both the notification and the communication. Same module as P014; covers NIS2 and US state breach laws.

EUUKLATAMUSHighWorkflow: DPO resolution17 automatic rulesSample data + guided tour
Activate free in Dokuflex →
Privacy · DKF-P018 O

Data processing agreement (DPA / AVV)

Article 28 GDPR agreement with TOMs annex and sub-processor list. AVV variant for Germany and Austria, IDTA for the UK.

EUUKCHLATAMMedium
Deploy →
Privacy · DKF-P019 C

International transfers (SCC / IDTA)

EU Standard Contractual Clauses 2021/914 plus transfer impact assessment, with the UK International Data Transfer Agreement and Swiss amplifier.

EUUKCHHigh
Deploy →
Privacy · DKF-P020 O

Cookie & consent management

Capture, immutable register and one-click revocation. Mapped to ePrivacy, GDPR, UK PECR, German TTDSG, AEPD cookie guide, CCPA and Quebec Law 25.

EUUKLATAMUSMedium
Deploy →
Invoicing · DKF-P021 C

E-invoicing B2B & B2G

One flow, eleven country variants: VERI*FACTU (Spain, 1 Jan 2027 corp. tax / 1 Jul 2027 SMEs), Factur-X (France), FatturaPA / SDI (Italy), XRechnung & ZUGFeRD (Germany), SAF-T PT (Portugal), Peppol (NL/BE/AT), CFDI 4.0 (Mexico), DIAN (Colombia), SII (Chile), AFIP (Argentina), SUNAT (Peru).

ESFRITDEPTMXCOHigh
Deploy →
Invoicing · DKF-P022 R

Expense management

Mobile capture, AI-powered OCR, policy validation, duplicate detection, manager approval and reimbursement against the next payroll cycle.

GlobalMedium
Deploy →
Invoicing · DKF-P023 R

Accounts payable approval

Supplier invoice capture with OCR, 3-way match against PO and goods receipt, anomaly detection and payment release. Honours EU late-payment Directive 2011/7.

GlobalMedium
Deploy →
Invoicing · DKF-P024 O

VAT & indirect tax management

Periodic ledgers and filings: Spain SII AEAT, Italy esterometro / LIPE, UK MTD VAT, Germany UStVA, Mexico DIOT, Chile F29.

EUUKLATAMHigh
Deploy →
Legal · DKF-P025 R

Contract lifecycle management (CLM)

Drafting, negotiation, qualified e-signature (eIDAS 910/2014 and eIDAS 2.0), execution monitoring, renewal alerts and AI clause extraction.

EUUKUSLATAMHigh
Deploy →
Legal · DKF-P026 C

Legal archive with retention

Custody with retention policy and automated purge: Spain 6 years (Commercial Code) / 4 fiscal, Germany GoBD 10 years, Italy 10 years, US SOX 7 years.

GlobalMedium
Deploy →
Legal · DKF-P027 C

Qualified timestamping (eIDAS)

Qualified eIDAS timestamp on critical documents per Regulation 910/2014 Art. 41, eIDAS 2.0 and Switzerland ZertES.

EUUKCHMedium
Deploy →
Procurement · DKF-P028 R

Supplier contract & e-signature

Supplier onboarding with contract, embedded DPA / AVV when personal data is involved and eIDAS-grade signature.

GlobalMedium
Deploy →
Procurement · DKF-P029 R

Purchase order approval

Internal request with quotes, approval matrix by amount and cost centre, PO issue and tracking through goods receipt.

GlobalMedium
Deploy →
Procurement · DKF-P030 C

Supplier qualification

Questionnaire, ISO 9001 / 14001 / 27001 certificates, GDPR and OHS documentation, scoring and annual re-qualification.

GlobalMedium
Deploy →
Procurement · DKF-P046 Ready to activate
C

Food-chain contracts (AICA, Spain)

Written food-supply-chain contract with the mandatory fields of Spain's Law 12/2013 Art. 9: parties, object, fixed or formula price, payment, delivery and duration. E-signature, registration in the AICA Contract Register (code only once registered) and 4-year retention. Fines up to EUR 1M.

ESMediumDirect register, no workflow10 automatic rulesSample data + guided tour
Activate free in Dokuflex →
OHS · DKF-P031 O

Occupational risk assessment

Risk identification, control plan and follow-up per Spain Law 31/1995, Germany ArbSchG, Italy D.Lgs 81/2008, UK HSWA 1974 and Mexico NOM-035.

EUUKLATAMHigh
Deploy →
OHS · DKF-P032 O

Workplace accident reporting

Notification, investigation and corrective actions, with direct integration to Spain Delta, UK RIDDOR, Italy INAIL, Germany BG and France CPAM/Ameli.

EUUKLATAMMedium
Deploy →
OHS · DKF-P033 C

Occupational health surveillance

Initial and periodic medical check-ups with fitness status logged separately from clinical data per ES Law 31/1995 and DE ArbMedVV.

EUUKLATAMMedium
Deploy →
Security · DKF-P034Ready to activate
C

Cyber incident management (NIS2/DORA)

Logging, triage, containment and CISO-approved closure with the NIS2 deadlines: early warning 24h, notification 72h, final report within one month. Critical severity flags the incident as significant and requires authority and deadlines. Covers DORA (EU 2022/2554), ISO/IEC 27035 and Spain's ENS.

EUUKGlobalHighWorkflow: CISO-approved closure12 automatic rulesSample data + guided tour
Activate free in Dokuflex →
Security · DKF-P035 C

Identity & access management (IAM)

Access provisioning, periodic recertification and de-provisioning aligned with ISO 27001 A.9, ENS, NIS2 and SOX.

GlobalMedium
Deploy →
Security · DKF-P036 C

ENS / ISO 27001 / NIS2 evidence

Statement of Applicability, policies, controls and audit evidence for Spain ENS (Royal Decree 311/2022), ISO/IEC 27001:2022 and NIS2 essential entities.

ESEUUKHigh
Deploy →
Security · DKF-P037 C

Business continuity (BCP / DR)

Business impact analysis, continuity plan and annual exercise per ISO 22301, NIS2 and DORA, with RTO/RPO tracking.

EUUKGlobalHigh
Deploy →
Customer · DKF-P038 C

Customer complaint management

Public intake form, SLA-driven routing, investigation and signed response. Honours Spain regional complaint logs and UK Consumer Rights Act.

GlobalMedium
Deploy →
Customer · DKF-P039 R

Lead capture & consent

Public web form with GDPR / ePrivacy / CCPA consent capture and CRM sync. Immutable consent log per lead.

EUUKGlobalLow
Deploy →
Customer · DKF-P040 R

B2B customer onboarding

KYC due diligence, contract execution and product provisioning. Tailored variants for regulated sectors (financial services, insurance).

GlobalMedium
Deploy →

10 commercial packs, one per buying motion

Each pack bundles 4 to 8 templates around a single legal trigger or business problem, so the buyer recognises themselves on day one. Prices are starting points; exact pricing depends on volume, languages and integrations.

Available across 18 countries
DKF-PACK01from EUR 149/mo

HR Compliance

Onboarding, offboarding, leave, absence, performance, training, remote work and compliance training. 25-500 FTE.

Includes: P001, P002, P003, P004, P006, P007, P008, P045

DKF-PACK02from EUR 79/mo

Time tracking & absences

Meet Spain RD-ley 8/2019 and the EU working-time directive (post CJEU C-55/18) with a mobile app for clock-in.

Includes: P003, P004, P005, P008

DKF-PACK03from EUR 129/mo

Whistleblowing & ethics

Fully compliant with EU Directive 2019/1937. Spain Law 2/2023 penalties go up to EUR 1M. End-to-end encryption, anonymity.

Includes: P010, P011, P013, P045

DKF-PACK04from EUR 199/mo

Data protection

A single platform for your GDPR / UK GDPR / DSGVO operations. Fines reach EUR 20M or 4% of global turnover.

Includes: P014, P015, P016, P017, P018, P019, P020, P044

DKF-PACK05from EUR 179/mo

Legal document management

Electronic archive with eIDAS qualified timestamp, CLM with AI clause extraction and board-meeting minutes.

Includes: P025, P026, P027, P028, P043

DKF-PACK06from EUR 99/mo

E-invoicing & expenses

VERI*FACTU, Factur-X, FatturaPA, CFDI, DIAN and Peppol from a single console with the matching expense and AP flows.

Includes: P021, P022, P023, P024

DKF-PACK07from EUR 159/mo

Procurement & suppliers

Supplier qualification, contract, DPA, KYC/AML and PO approval in one circuit. CSRD-ready supplier data.

Includes: P028, P029, P030, P012, P018

DKF-PACK08from EUR 249/mo

Security: ENS / ISO 27001 / NIS2

Evidence-driven compliance for CISOs and essential entities. NIS2 fines reach EUR 10M or 2% of global turnover.

Includes: P034, P035, P036, P037, P044

DKF-PACK09from EUR 399/mo

Public administration

Electronic office, ENS High archive and qualified signature for Spanish town councils, provincial bodies and universities.

Includes: P010, P021 (B2G), P025, P026, P027, P028, P036, P043

DKF-PACK10from EUR 99/mo

SME Legal starter

The eight legal obligations every SME needs covered for less than an external advisor. 10-100 FTE.

Includes: P001, P003, P010, P014, P021, P025, P038, P039

Starting prices are commercial reference points for B2B SaaS subscriptions and exclude VAT. Final pricing depends on FTE volume, languages and integrations.

From browsing to live in four steps

Step 1

Pick the templates

Filter by family or country to assemble the catalogue for your organisation.

Step 2

Tune the variant

Switch to your country: clauses, language and supervisory authority adjust automatically.

Step 3

Connect your systems

Plug in ERP, payroll, identity provider, eIDAS TSA, AEAT, SDI, Peppol or LATAM tax authorities.

Step 4

Go live with evidence

Run the flow with signed audit trail, time-stamping and inspector-ready exports from day one.

Frequently asked questions

Which templates are ready to activate for free today?

Six compliance templates activate from the Dokuflex module catalogue at no cost: KYC and customer due diligence (Spain Law 10/2010 and the EU AMLR from 10 July 2027), AICA food-chain contracts (Law 12/2013), AI systems register (EU AI Act), GDPR rights and data breaches (one month and 72h), CAPA non-conformities (ISO 9001, 14001, 45001 and 27001) and NIS2/DORA cyber incidents (24h, 72h and one month). Each ships with a form, list, dashboard, approval workflow, automatic rules, sample data and a guided tour.

Are the templates configurable per country?

Yes. Each template ships as a master flow with country variants: local clauses, language, regulatory references and document templates for the 18 jurisdictions covered (EU/EEA, UK, Switzerland, LATAM, US, Canada).

Which legal frameworks are covered?

EU GDPR (Regulation 2016/679), UK GDPR + DPA 2018, EU Whistleblowing Directive 2019/1937 and the main national transpositions (Spain Law 2/2023, Italy D.Lgs 24/2023, France Loi Sapin II, Germany HinSchG, UK PIDA), eIDAS Regulation 910/2014 and eIDAS 2.0, NIS2 Directive 2022/2555, DORA, CSRD Directive 2022/2464, plus LATAM (LFPDPPP, Ley 1581, Ley 19.628, Ley 25.326, Ley 29.733) and US/CA (CCPA/CPRA, PIPEDA, Quebec Law 25).

What about Spanish VERI*FACTU?

The VERI*FACTU variant of DKF-P021 aligns with Royal Decree 1007/2023. The mandatory dates are 1 January 2027 for entities subject to Spanish corporate income tax (Impuesto sobre Sociedades) and 1 July 2027 for self-employed workers and SMEs. The template generates qualified-sealed records and submits them to the Spanish Tax Agency (AEAT).

Are the e-invoicing templates valid outside Spain?

Yes. The same DKF-P021 master template includes country variants: Factur-X / Chorus Pro for France, FatturaPA / SDI for Italy, XRechnung / ZUGFeRD for Germany, SAF-T PT for Portugal, Peppol for the Netherlands and Belgium, CFDI 4.0 for Mexico, DIAN for Colombia, SII for Chile, AFIP for Argentina and SUNAT for Peru.

How long does it take to deploy a template?

Low-complexity templates (leave requests, lead capture) deploy in 2 to 3 working days. Medium-complexity templates (onboarding, expense management, supplier contracts) take 3 to 5 days. High-complexity, country-specific templates (whistleblowing channel, e-invoicing per country, NIS2 compliance) require 5 to 15 days of configuration including legal review.

Can we request a custom template?

Yes. If a process is not in the catalogue our analysts model it with forms, rules, integrations and permissions and deliver it pre-configured in your Dokuflex environment within 48 hours for pilot.

Are the templates aligned with NIS2 and DORA?

The security family (cyber incident management, IAM, ENS / ISO 27001 / NIS2 evidence, business continuity, asset and data mapping) is built around NIS2 Directive 2022/2555, DORA Regulation 2022/2554, ISO 27001:2022 and Spain's National Security Framework (ENS, Royal Decree 311/2022).

Custom template

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