Factorial covers pure HR. Dokuflex gives you time tracking, leave management, eIDAS electronic signature, AI-powered document management and low-code BPM on a single platform. One tool, one invoice, one integration with A3 payroll.
What both products cover as of March-May 2026 according to public information. Both have leave, time tracking and a mobile app; Dokuflex adds low-code BPM, native eIDAS signature and an AI-powered document manager designed for critical processes.
| Feature | Factorial | Dokuflex |
|---|---|---|
| Leave and time off | Yes | Yes |
| Legal time tracking (Spanish RD-ley 8/2019) | Yes | Yes |
| iOS / Android mobile app | Yes | Yes |
| Full low-code BPM (BPMN 2.0) | No | Yes, native |
| eIDAS electronic signature | Separate module / partner | Native (SES, AES, QES) |
| AI-powered document manager | Basic documents | Full ECM with OCR and IDP |
| AI invoice OCR | Separate Bills module | Native, AEAT-certified |
| VERI*FACTU adapter | No | Yes, ready for 2027 |
| Customizable multi-level approval | Limited | Up to 10 levels + BPM rules |
| A3innuva Payroll integration | Yes | Yes (also Meta4, SAP, Sage) |
| EU data residency | Yes | Yes |
| Starting price | ~EUR 4/employee/month | EUR 2/employee/month · Free Plan up to 10 |
Registered trademarks belong to their respective owners. Public data consulted in May 2026 on each vendor's official website. Indicative information: for specific cases, consult your labor or tax advisor.
It's not just price. It's functional scope, AEAT compliance and the ability to configure flows without custom development.
Dokuflex replaces Factorial + a Bills module + an electronic signature provider + a document manager + an iPaaS. One invoice, one SSO, one support team.
Model custom flows (multi-department onboarding, 3-level purchase approvals, regulatory case files) with BPMN 2.0 without paying for extra modules or hiring consulting. Factorial's workflows are limited to HR.
Doku4Invoices is certified by the Spanish tax authority (AEAT) for certified digitization under Order EHA/962/2007. Your paper invoices become legally equivalent to the original. Factorial Bills does not hold this certification.
VERI*FACTU is mandatory from 1 January 2027 (corporate tax) and 1 July 2027 (self-employed and SMBs) under RD 1007/2023 and Order HAC/1177/2024. Dokuflex already issues and stores records following the official schema.
Start with no credit card, no commitment and no cost up to 10 employees. After that, EUR 2/employee/month with BPM, signature and document manager included. Factorial charges every module separately from the first employee.
Implementation, support and product teams in Spanish (and English). Collective bargaining agreements, regional calendars, Law 6/2024 and AEAT regulations baked in. No tickets that take days.
Dokuflex isn't always the best option. These are the two scenarios where Factorial will fit you better.
If you only need very elaborate onboarding/offboarding, performance reviews, climate surveys, OKRs and a broad marketplace of HR-centric integrations, Factorial has very mature HR modules. And if you already have separate tools for BPM, electronic signature and invoice capture, you don't need Dokuflex's unified suite.
If your company has fewer than 20 employees, invoices low volumes, doesn't operate in regulated sectors and you simply want "your first HR cloud" quickly, Factorial is a recognized brand with a swift onboarding. For a small SMB not yet thinking about VERI*FACTU, BPM or certified digitization, its proposition is sufficient.
4 steps. No operational interruption. History preserved.
60-minute session to map what you use in Factorial (leave, time tracking, documents, Bills) and what you'll add in Dokuflex (BPM, eIDAS signature, ECM). Output: migration checklist and owner per area.
CSV/API export of employees, contracts, vacation balances, work calendars, approval policies and time-tracking records. Assisted import into Dokuflex preserving the 4-year history required by Spanish RD-ley 8/2019.
Reconnection with A3innuva, Meta4 or SAP. Configuration of eIDAS signature, invoice OCR and the first BPM flows. Internal pilot with a 5-10 person team to validate rules and approvals.
Rollout to the full workforce with a recorded training session, downloadable materials and first-week adoption support. Factorial stays in read-only for audits until it's deactivated.
Factorial launched in 2016 with heavy B2B marketing investment and positioned itself as the default HR cloud for Spanish SMBs. Dokuflex comes from a different origin: ECM and low-code BPM for banking, healthcare and legal sectors for more than 15 years, with clients such as CaixaBank, Banco Sabadell, Hospital Sant Pau and Garrigues. Factorial has higher brand awareness, but Dokuflex covers more critical processes per employee.
Yes. We export master data from Factorial (employees, contracts, vacation balances, work calendars and approval policies) via CSV or API and import them into Dokuflex preserving history. Guided migration is completed in 5-7 business days and keeps the 4-year retention required by Spanish RD-ley 8/2019 for time tracking.
Yes. Dokuflex has a native connector with A3innuva Nomina (Wolters Kluwer) and also with Meta4 PeopleNet, SAP SuccessFactors, Sage and Cegid. Sync of new hires, terminations, variable concepts and overtime is bidirectional and is preserved after migration, with no need to change the flow your tax advisory already uses.
Factorial Bills is an additional Factorial module focused on supplier invoice capture with OCR. Dokuflex Invoices (Doku4Invoices) is certified by the Spanish tax authority (AEAT) for certified digitization under Order EHA/962/2007 and includes a VERI*FACTU adapter, AI-powered IDP, bank reconciliation and connectors with A3, Sage, SAP and Microsoft Business Central.
Yes. Dokuflex handles paid leave from the Workers' Statute and the leave introduced by Law 6/2024 (4 days/year of family force majeure, adjusted hospitalization of relatives, unavoidable duty). Policies are configured without development and adapt to each company's collective bargaining agreement. Indicative information: for specific cases, consult your labor advisor.
Yes. We have Spanish SMBs that migrated from Factorial when they needed to add low-code BPM, eIDAS electronic signature and AI document management on a single platform. On request, our sales team shares specific cases during the demo, including time-saved metrics and tool consolidation numbers.
Free Plan up to 10 employees. No credit card. With BPM, eIDAS signature, AI document manager and time tracking included from day 1.