AI OCR reads the receipt, validates the policy and sends the reimbursement via SEPA automatically. AEAT-certified digitization for Spain. No Excel, no WhatsApp photos, no waiting until month-end.
A short clip showing mobile capture, AI OCR, policy validation, approval and SEPA reimbursement.
Create a free accountRoyal Decree 1619/2012 of 30 November, together with Order EHA/962/2007 and the Resolution of 24 October 2007 issued by the Spanish tax authority (AEAT), set the technical and procedural requirements for certified digitization of invoices and receipts in Spain. With AEAT-homologated software, you can destroy the paper original after capture while keeping the digital image with full legal validity, full VAT deductibility and complete audit trail in the event of a tax inspection.
Dokuflex is homologated by AEAT under the product name "Doku4Invoices" in line with the Resolution of 24 October 2007. You can verify this in the official list of homologated digitization software published by AEAT.
Functional and price comparison. All vendors listed are AEAT-homologated for certified receipts digitization in Spain.
| Feature | Dokuflex | Captio (Emburse) | Tickelia | Okticket |
|---|---|---|---|---|
| AI OCR | 99.4% accuracy | ICR | OCR + ICR | OCR |
| AEAT homologation | Yes (Doku4Invoices) | Yes | Yes | Yes |
| Automatic SEPA reimbursement | Yes · 48h | Manual | Manual | Manual |
| Corporate card | Any provider | No own card | Visa Tickelia | OKT Card Mastercard |
| Spain per diem & mileage (IRPF) | Automatic calculation | Yes | Yes | Yes |
| Starting price | EUR 3 / employee / month | On request | On request | On request |
Public data consulted in May 2026. Trademarks belong to their respective owners; comparison shown for descriptive purposes.
Dokuflex applies the official Spanish tax tables to every payroll cycle. The employee enters the trip and the platform calculates meals, overnight per diem and IRPF-exempt mileage automatically.
IRPF tax-exempt within the limits of Order HFP/792/2023.
General regime applies; consult the country-specific annex for higher rates.
Updated by Order HFP/792/2023, which raised the figure in force since 2005.
The employee selects origin and destination from the app and Dokuflex calculates the distance against official map data, applying the current per-kilometer rate without manual entry.
We keep the tables aligned with article 9 of the Spanish IRPF Regulation and the latest Ministerial Order. Updates apply automatically to every open payroll.
Indicative figures. Consult the Spanish IRPF Regulation art. 9 (BOE) and the Order HFP/792/2023 (BOE) in force. For specific cases consult your tax adviser.
No Excel, no WhatsApp, no waiting.
Create your account in 30 seconds. Configure expense policy and cost centers.
From the mobile app. The AI extracts merchant, date, amount and VAT in seconds.
Manager approves on mobile, SEPA goes to the employee's account and the accounting entry is generated.
From the receipt photo to reimbursement in the employee's account, everything happens without paper or manual handling.
One photo and the expense is recorded. The AI reads merchant, date, amount and VAT in seconds — including thermal paper — with no manual entry.
Out-of-policy expenses don't pass. Define limits by category, employee, cost center or project and the system rejects whatever doesn't comply before it reaches approval.
Receives the notification on mobile, reviews the receipt and approves or rejects with a single gesture, from anywhere.
Once approved, the reimbursement is processed via SEPA directly to the employee's account. No weeks of waiting.
Corporate cards without paperwork. Card transactions are reconciled automatically with the OCR-captured receipts so nothing goes unjustified.
Audit-ready accounting. Each expense generates its accounting entry with deductible VAT separated, ready for any tax review.
"Reimbursements from 2 weeks to 2 days. And our sales team has finally stopped complaining about expenses."
Capture receipts, calculate per diem against the collective bargaining agreement, group expenses by trip or project and generate the expense report ready for approval. All from the employee's phone, no Excel.
AEAT-homologated software for certified digitization of receipts and simplified invoices. Throw the paper away from day one and archive the digital original with full legal guarantees.
Reconcile card transactions with their receipts, detect unjustified spend and request it from the employee automatically. Accounting entries generated and pushed to your ERP in seconds.
Just take a photo from your phone. The AI extracts merchant, date, amount and VAT with 99.4% accuracy. Includes thermal-paper receipts.
Yes. Limits by category, employee, cost center or project. Out-of-policy expenses are rejected automatically before they reach approval.
Yes. Automatic reconciliation of card transactions with their receipts. Dokuflex detects expenses without a receipt and requests them from the employee.
Yes. Each expense generates its accounting entry with deductible VAT separated and is sent to SAP, A3, Sage or Holded automatically.
Start free, no credit card. Plans from EUR 3 per employee per month with unlimited SEPA reimbursements. Cancel anytime.
Yes. Dokuflex is homologated by the Spanish tax authority (AEAT) under the product "Doku4Invoices" in line with the Resolution of 24 October 2007 (Order EHA/962/2007). You can verify it in the official list of homologated software published by AEAT.
Yes. RD 1619/2012 and Order EHA/962/2007 allow you to destroy the paper original after certified digitization with AEAT-homologated software. The digital image keeps legal validity and full VAT deductibility during the 6-year custody period (art. 66 of the Spanish General Tax Law).
As a guideline yes, within the limits set by Order HFP/792/2023 and art. 9 of the Spanish IRPF Regulation: EUR 26.67 national meals (EUR 53.34 with overnight), EUR 48.08 / EUR 91.35 abroad and EUR 0.26/km. Indicative figures; always check the current Spanish tax regulation or consult your tax adviser.
First AI-processed receipt in under 5 minutes. No credit card, no commitment.