Tickets expense management

(Simplified bill management)

Dokuflex has a solution approved by the Tax Office, our software to tickets expense management, to automate the integrated management of simplified invoices, streamlining expense management processes.

Since the complexity of maintaining paper, downtime, to the elimination of paper, transparency and management control of expenses..

How does the Tickets expense management system Dokuflex work?

Step 1

Capture a photo from your smartphone.

Works with any types of documents.

Step 2

Manage the invoice:Phone, tablet or
Web page

Digitizes and stores the signed receipts for expenditures from smartphone with legal and fiscal validity.

Step 3

Approve / analyze / classify or reject invoices.

Adds information about the type of expenditure and payment method. Accumulates costs and generates expense reports. Includes a workflow platform.

Step 4

Accounting costs

Automatic registration in your ERP (SAP).

Displaying expense sheet and income from SAP.

How does Dokuflex’s expense ticket management system work?

• Application approved by the AEAT. Elimination of paper tickets, it is not possible to lose them.
• The entire process can be done online / offline (without coverage) without the need for travel
• Agile generation of expense sheets by selecting the tickets to be settled.
• Expense sheets can be assigned to projects or cost centers
• OCR
• The application supports multi-currency, multi-language, multi-organization.

• More agility in validation / approval of expenses, can be done from a Smartphone.
• Customizable approval workflow.
• Accounting integration in your ERP. Native integration with SAP R / 3
• Categorization of the types of expenses to speed up their monitoring and control.
• Customizable fields by company or category of expenditure to adjust to the needs or policies of companies’ expenses
• VAT refund management
• Advances Management.

• Automatic bank reconciliation of payments made with business cards.
• Option of automatic calculation of kilometers according to GPS reading
• Export in different formats.
• The expense management can be integrated with other Dokuflex solutions (Doku4Projects, Doku4Documents, Doku4Process, etc.).
• Powerful statistics to facilitate the analysis of expenses oriented decision-making.
• Possibility of generating customized reports.

Benefits for Everyone

For the Employee

Transparent and easy to use mobile application.
Access from anywhere
Expenses presented correctly and on time.
Agile approval process and spending policies
Fast payment or refund
Time saving
No need for collection / transport and storage

For the Manager

Save on time management and get effective control of expenses.
Centralized management from anywhere. Know the expenses of the different departments of the company at any time.
Eliminate paper storage in the process
Automatically post the tickets in your ERP.
Create company expenses policies.
Recovery I.V.A

Build your expense management

With the new solution you can easily find out where costs are allocated, by cost center or project and analyze it at any stage

Capacities for managing your expenses

It is the process that allows through a scanner or mobile device.

Convert the image contained in a paper document into a digital image, coded according to some of the standard formats of common use and with a level of resolution admitted by the Tax Agency (AEAT).

Any company can choose between the physical and digital file, provided that the digitization is done according to certain requirements and with a solution certified by the AEAT. In this last case the electronic file will have absolute legal validity.

Certifications

The Tax Agency has certified Doku4Invoices (Dokuflex -Travel) as an application that meets all the requirements of the Resolution of October 24, 2007 on the approval process for scanning software – Dokuflex Ticket Management Program.

How does Dokuflex help you?

To manage your business trip
To manage your sales network
To manage employees who are “out of the office”
To manage your business trip

Reduced time in the presentation of travel expenses.

Centralized management from anywhere

Eliminate internal correspondence for sending tickets

Easily build travel statistics

Help in controlling costs of expenses

Comply with the company’s expense policy

To manage your sales network

Incorporate invoices and vendor tickets and use appropriate workflows and projects
Help control the sales results of your complex network
Control over the network budget
Centralized management for every worker from anywhere
Analysis of area expenses
Capture invoices
Submit sales reports

To manage employees who are “out of the office”

Incorporate invoices directly from anywhere.

Send invoices directly by correctly associating the cost center or project

Help your employees to continue working without having to waste time in liquidating expenses

Submit expense reports

Analyze the total project expenses or order

Build statistics tr