Tickets Management (Doku4Travel)

Tickets expense management

(Facturas Simplificadas)

Tickets solution

Dokuflex has a solution approved by the Tax Office, our software to tickets expense management, to automate the integrated management of simplified invoices, streamlining expense management processes.

The complexity of the ease

Since the complexity of maintaining paper, downtime, to the elimination of paper, transparency and management control of expenses..

How does the Tickets expense management system Dokuflex work?

Step 1

Capture a photo from your smartphone.

Works with any types of documents.

Step 2

Manage the invoice:
  • Phone, tablet or
  • Web page
Digitizes and stores the signed receipts for expenditures from smartphone with legal and fiscal validity.

Step 3

Approve / analyze / classify or reject invoices.

Adds information about the type of expenditure and payment method. Accumulates costs and generates expense reports.

Includes a workflow platform.

Step 4

Accounting costs

Automatic registration in your ERP (SAP).

Displaying expense sheet and income from SAP.

Where can I use?


Option 1: To manage your business

  • Reduced time in submitting travel expenses.
  • Centralized management from anywhere
  • Remove internal correspondence for the sending of tickets
  • Builds easily trip statistics
  • Helps control the costs
  • Follows expense policies of company

Option 2: To manage your sales network

  • Incorporate vendor invoices and tickets and use appropriate workflows and projects
  • Helps control the sales results of your complex network
  • Control of network budget
  • Centralized management for each employee from anywhere
  • Costs analysis area
  • Capturing invoices
  • Sales reportings

Option 3: To manage your “out-of-office“ employees

  • Incorporate the invoices directly from anywhere.
  • Help your employees to continue working without having to waste time to validate expenditures
  • Send invoices directly, associating the cost-center or project properly
  • Make costs reports
  • Analyze the total costs of the project or order
  • Create transparent statistics

Benefits for all

Employees

  • Clear and easy to use mobile application.
  • Anywhere access
  • Expenditure submitted correctly and on time
  • Streamlined approval process and applying expense policies
  • Prompt payment or reimbursement
  • Saving of time
  • No need to collect and process hundreds of tickets or invoices

Business owner

  • Save management time and get effective control of costs. Centralized management from anywhere.
  • Eliminate paper storage in the process. Eliminate internal correspondence for sending tickets
  • Send the tickets automatically
  • Create business expenses policies

Set up cost management

With the new solution, you can easily know where the expenses are recognized, by cost center or project and analyze it at any stage.
  • Communication-10%
  • Meal-15%
  • Apartament6%
  • Transport9%
  • Company services13%
  • Total operating costs20%

Capabilities to manage your expenses

This is the process that allows, through a scanner or mobile device, convert the image from paper document into a digital image, encoded according to some of the commonly used standard formats and with a level of resolution accepted by the Tax Agency (AEAT). Any company can choose between the physical documents and digital files whenever the scanning is done in accordance with certain requirements and certified solution by the AEAT. In the last case the electronic file will have full legal validity.

Certifications

The Tax Agency has certified Doku4Invoices (Dokuflex -Travel) as an application that meets all requirements of the Resolution of 24 October 2007 on the approval process for the scanning software - Tickets Management application Dokuflex.

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